Great Compliance Starts with a Secure Office Space, Part 1: Legal Services
Many professionals can work out of most any office space in a pinch. But that’s rarely the case for legal and financial services professionals. They must follow strict regulations and ethics codes to protect their clients’ sensitive information. The office space they choose should create an environment that helps them stay compliant.
In this two-part series, we’ll explore custom office design features that support compliance at work. If you’re an attorney, this first article is meant for you. Let’s take a look at three ways Firmspace keeps conversations, files, and data secure.
1. Building Security Offers Door-to-Door Protection
Reliable building security is a must-have for every attorney. Unfortunately, many shared office spaces offer little more than a locked building door and a lobby concierge. When attorneys need an environment with controlled access points. It’s important to have a robust security protocol in place to keep visitors from entering unwanted or unannounced.
Every Firmspace location was intentionally chosen with building security top of mind. All guests require clearance at the building's security desk before they can access the Firmspace floor. The security team often goes a step further in many cases, calling Firmspace to confirm the arrival of a new member, expected guest, or Day Office professional.
Once access is granted, guests are ushered into Firmspace's reception lobby, where they are immediately greeted by the space's membership team. This lobby area extends a comfortable welcome to guests. It also serves as a buffer between the secure, key-access office area where members conduct business.
The floor also has multiple security cameras throughout its hallways and common areas. Together with key-access doors, these security measures provide peace of mind. And while members have a seamless experience from lobby to office, these security measures are effective at keeping non-members out.
2. Private Offices Keep Conversations In and Others Out
An attorney’s office must be a safe place to store sensitive documents and discuss private legal matters without worrying about prying eyes or curious ears. This keeps attorneys compliant with ethical and regulatory requirements.
Firmspace puts privacy first. Members get offices that feature…
Custom digital locks: Keycards are specifically programmed to only provide office access to approved individuals.
Sound masking technology: Subtle white noise is pumped throughout the space, allowing conversations to remain discreet while reducing distractions.
Frosted glass: This shields every office and its contents as fellow members or approved guests navigate hallways.
For attorneys who need an even more private work environment, there’s also the option to work in stealth mode. That means members may choose to omit their company logo from display in hallways and on the Firmspace member portal. The result: more anonymity. .
3. A Secure Network Keeps Data Safe
Physical privacy and security measures are top-seeded priorities among legal professionals. But digital security is just as important. Legal work often involves online activities like sending confidential client emails, storing digital deposition transcripts, and accessing case management software.
All of this requires a secure network – something many coworking spaces don’t offer. At Firmspace, each office is designed to exist in its own digital ecosystem. Members can confidently use…
Dedicated member-only wifi; visitors have their own network.
Private wired (ethernet) and wireless resources that are segmented from other member traffic.
Secure printing with two-factor authentication to release files from a member’s account.
With the above isolation measures in place – plus multiple successful network penetration tests – members can trust in their ability to securely conduct business.
Your Office Is a Core Part of Your Security Posture
Attorneys need multiple layers of security to protect their clients’ information – especially in a shared office space. The right office provider is a core part of an effective defense against security and confidentiality breaches, keeping members and their clients safe. What’s more, a reliable office provider will partner with its members to create an environment that cultivates trust.
That’s what we do for you at Firmspace. If you want to experience our secure offices for yourself, book a tour. In the meantime, stay tuned for the next part of this series: how Firmspace supports compliance for financial services professionals.